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EXECUTIVE
ASSISTANT / OFFICE COORDINATOR
The Baker Group is seeking
a qualified Executive Assistant / Office Coordinator to be
part of a small, well-established foodservice planning and design
firm operating nationwide. This part time position has the potential
to evolve into full-time or a job-share long term. The capacity
for growth and achievement within this very creative firm is virtually
unlimited for anyone making a solid contribution to our team.
REQUIREMENTS:
The person we seek will multi-task in their role to support the
firm’s Principal and award-winning design work nationwide.
The ideal candidate will have an energetic, positive attitude;
be uniquely resourceful and enjoy taking initiative. He or she
must have the capacity to produce results in a self-managed environment
and remain flexible under varying deadlines. Strong organizational
skills, as well as highly effective written and verbal communication
skills are characteristics we’re after. Good phone and even
better Microsoft Office* expertise are critical. Some marketing
and public relations duties, along with limited travel may also
be required.
* TECHNICAL SKILLS: Proficiency in
Microsoft Office 2003 (Word, Excel, Outlook & Business Contact
Manager), Power Point, Publisher and Project are required, along
with working knowledge of Windows XP, Internet Explorer and HTML.
Familiarity with elements of additional applications such as AutoCAD,
Revit, Photoshop, InDesign and / or Timeslips are a huge plus
but not required for consideration.
JOB DESCRIPTION:
The Executive Assistant
/ Office Coordinator will be expected to facilitate office productivity
and the team’s ability to collaborate and meet its commitments
via duties that include but are not limited to:
• Function as Personal Assistant to the firm’s President
/ Principal on an as-needed basis
• General office administration (prepare correspondence,
makes copies, maintain supplies inventory etc.)
• Answering phones and maintaining the telephone system
• Supporting production, execution and management of business
development & PR activities
• Assistance with development and distribution of collateral
materials
• Sharing maintenance of the firm’s customer relationship
management (CRM) system
• Processing lists, documents and data from projects, marketing
events and other endeavors
• Conduct client / project file maintenance and provide
support to all project participants
• Logistical support for trade shows, speaking engagements
and other events
• Arrange travel and conduct HR functions such as new hire
processing, time & attendance tracking etc.
• Conduct and evaluate surveys in connection with consulting
engagements and customer service
• Coordinate maintenance and service of office / computer
equipment and company car
• Organize and maintain firm file system, correspondence
and other records
• Conduct Internet research and compile information / results
• Render assistance on special and / or confidential projects
as assigned
Email
Resume & Salary Requirement
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